Place Naming Conventions

The standardisation of geographical place names - both in the field of genealogy and geography - is a debated topic. Differing people have varied ideas about how best to manage and format place names.

Indeed, the Gedcoms that we import into Evidentree in an attempt to automatically identify the places you research or are knowledgeable of are full of inconsistencies in place name structure. Even my personal Gedcoms suffer terribly from this.

To counter the huge problems this cause, we have had to adopt some place naming conventions here on the site - so we can offer a consistent experience.

When you import a Gedcom, we try to identify as many potential inconsistencies as possible and we notify of you of these. This gives you a good opportunity to print out a list and make amendments in your software if you would like. Evidentree, however, will continue to import your place data as it is.

Adopted Conventions on Evidentree

  • Three or Four comma-separated names
    • Village/Parish/Town, County/Region, Country
      Boxford, Suffolk, England
    • Village/Parish/Town, County/Region, State/Region, Country
      Salt Lake City, Salt Lake, Utah, United States

  • A space after each comma
    The comma separating the parts of a place name should be followed by a space.
    Evidentree takes care of this for you and also makes a note beside each place where this doesn't occur - giving you the opportunity to identify edits you might like to make in your software.

  • Don't Include Building Names or Addresses
    Church names, building names, hospital names, houses or street addresses etc. are addresses and should preferably be in the address field or notes field for an event - not included in the structure.
    We attempt to identify these when analysing your Gedcom and they are adjusted to represent knowledge of a town/place rather than a specific address. Instances of these still go into our huge places database and can be allocated to another place (as an address) or merged as required.

  • Don't Use ALL-CAPS
    The only time ALL-CAPS should be used is in abbreviations. But even then, we prefer for country names to be used (England, Scotland, Wales - not UK).

  • United States
    Some users prefer to shorten United States to USA - because identical places will be merged, we have to give preference to one format on Evidentree and this has currently been chose as 'United States'.

  • English Counties
    Nightmare alert: England loves to change county names and boundaries. For the benefit of as many users as possible, we have had to make a decision to select the current/modern name of these as the 'master' or 'preferred' name when merging.
    Special consideration should also be made for the following counties:
    • Bristol - Bristol is a county. Therefore, when me to Bristol, the correct place to merge to is 'Bristol, Bristol, England' (we know, it seems silly)
    • Greater London  - Officially, we need to use Greater London and not just London
    • City of London - An island in the middle of Greater London, the City of London is a seperate ceremonial county. The only place in the City of London is potentially 'London, City of London, England' (we almost hope we never see that and would forgive anyone using 'London, Greater London, England')
    • Greater Manchester - Not just Manchester, but Greater Manchester
    • Yorkshire - Yorkshire doesn't exist any more. Instead, we have North Yorkshire, South Yorkshire, West Yorkshire and East Riding of Yorkshire
    • Sussex - Now split into West Sussex and East Sussex
    • Co. Durham - County Durham or Co. Durham is just 'Durham'

United Kingdom = 4 Countries (England, Scotland, Wales and Northern Ireland)

Although these four countries are currently correctly referred to as the United Kingdom, for the purposes of clarity and simplicity, at Evidentree we refer to them by their separate country names.

For merge purposes, please select variations with England, Wales, Scotland or Northern Ireland as the preferred name.